Here are our recommended free email management tools: Inbox by Gmail Staying at inbox zero is a strong preference, but it’s also vital to be organizing emails as they come in to make this process easier. On a business scale, it can be a pain to manage internal and external emails with your everyday, vanilla email tools. It supports BPMN, which is the globally recognized standard for business process notation.ĭraw.io is simple, but it is a handy tool for quickly visualizing your business processes so you can distribute and optimize them. Need a visual representation of your processes? Draw.io is a free tool for creating and collaborating over flow chart maps. Zapier’s alternatives - apart from IFTTT, which is more for consumer software - haven’t been around as long, so can’t boast the sheer number of app connections that Zapier can. Read our full guide to setting up custom workflows with Zapier here. Use Zapier to connect over 1,000 apps (like Evernote, Gmail, Microsoft Word, and Google Drive) with simple rules that make it possible to automate practically any workflow. It also has a Zapier integration which links it to 1,000 apps including popular CRMs, document creation tools, and HR software. Process Street lets you document and track your business processes, and manage your personal tasks in one place. Systemize employee onboarding, blog post production, graphic design approval, and more. Process Street makes it easy for teams to create, track and optimize systems by using recurring checklists. With these three free workflow tools, there’s no excuse for not systemizing your business this year. Free workflow toolsĬreating workflow diagrams, automations, and watertight business systems is possible without spending a dollar. Its simplicity, design, and better support for code blocks and rich media than Google Docs. Combined with Dropbox cloud storage, you can manage and collaboratively edit version-controlled documents. Dropbox Paperĭropbox Paper is a simple Medium-like platform for creating and managing collaborative documents. It’s not a good choice if you’re doing a lot of work in the cloud, but for solo document creation, it’s just as good as Microsoft’s offering. Many organizations prefer the culture and transparency of open source software, but all small businesses will appreciate that LibreOffice is free. It includes a word processor, spreadsheets, presentation tool, database tool, a formula editor, and a whole host of free extensions. Unlike Microsoft Office, it’s free and open source. It’s locally installed software, like Microsoft Office. Unlike the other office solutions in this list, LibreOffice isn’t cloud-based. With comments, members, and a prominent activity feed keeping all members in the loop, Quip is great for content teams, technical documentation writers, and writing teams of any size. As well as document files, Quip allows users to open and edit Excel files and CSVs, so any content teams that work with keywords or data will get use out of that, too. Quip is a free team document management tool with a beautiful distraction-free, markdown-supported writing environment. Nothing beats it on features, and the suite’s success has spawned a huge amount of addons and support documentation. G SuiteĬollecting Google Docs, Slides, Sheets, and a number of key business tools like email and cloud storage, G Suite is the most comprehensive cloud-based office toolkit on the internet. Don’t worry, there are many great options for free. Documents, spreadsheets and presentations are everyday necessities, so you’d better make sure you have the right tools to handle this in your business. That post touched on just some of the free tools small businesses need, but here I aim to cover the topic much more widely, and look at:Īt the heart of every business toolkit is an office suite. In fact, in a 2017 post about the minimum viable software stack for a 10 person startup, I calculated an option that cost just $260/user/year. With some smart alternatives (and not relying on the same vendors as always), companies can cut this cost massively. The average midsized company spends $13,100 per employee on IT. The average business’ software spend has been on the rise for years now, with small and medium businesses spending a higher percentage of revenue on software than enterprises.
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